Hawai’i Community College’s Business Office has an individual responsible for making sure purchases and expenditures adhere to the financial management policies and procedures of the Perkins Act. Use of Perkins funds is closely scrutinized to ensure expenditures are only for those activities and programs listed in the Award letter, and eliminating the probability that a non CTE program would expend Perkins funds. Purchases must also comply with UH procurement policies and procedures. Depending on the dollar amount, this may require going out for bid.
When required, purchase orders are issued, encumbering funds prior to receipt of goods. However, in order for the funds to be spent in the plan year, receipt of goods or services must occur prior to close of the fiscal year. Any changes to how funds are to be spent must be approved by the UHCC system if the change involves an amount equal to 10% or more of the original amount funded.